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Accounting Assistant

The Account Assistant is responsible for securing revenue by verifying and posting receipts and resolving discrepancies. In addition, the bookkeeper will assist with payroll processing, generating reports, and maintaining files.

Position Responsibilities:

• Post client payments by recording cash, checks, and credit card transactions
• Prepare cash and check payments for bank; make copies of all check payments; totaling and recording the deposit amounts, filling out deposit slips and bundling the funds and slips; making deposits at the bank
• Post revenues by verifying and entering transactions form lock box and local deposits
• Update receivables by totaling unpaid invoices
• Maintain records by scanning invoices
• Verify validity of account discrepancies by obtaining and investigating information from sales and customer service departments
• Resolve valid or authorized deductions by entering adjusting entries
• Resolve invalid or unauthorized deductions by following pending deductions procedures
• Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
• Summarize receivables
        o Maintain invoice accounts
        o Coordinate monthly transfer to accounts receivable account
        o Verify totals
        o Prepare report
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Prepare commission reports
• Protect organization’s value by keeping information confidential
• Accomplish accounting and organization mission by completing related results as needed
• Reconcile processed work by verifying entries and comparing system reports to balances
• Prioritize invoices according to cash discount potential and payment terms
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
• Reconcile credit card bills
• Remit payment to vendors
         o Monitor discount opportunities
         o Verify federal ID numbers
         o Schedule and issue checks
         o Resolve purchase orders, contracts, invoices, or payment discrepancies and documentation
         o Ensure credit is received for outstanding memos
         o Issue stop-payments or purchase order amendments
         o Prepare checks
• Issue payment to employees
• Receive and verify expense reports and requests for advances
• Maintain 1099 accounts
• Maintain account ledgers by verifying and posting account transactions
• Verify vendor accounts by reconciling monthly statements and related transactions
• Maintain historical records by scanning and filing documents
• Disburse petty cash by recording entry; verifying documentation
• Attendance to company meetings and training seminars as required
• Expected to uphold standards of knowledge and competency
• Expected to abide by all standards as outlined in Handbook and policy documents
• Expected to understand and translate Deborah Miller Catering & Events Mission/Vision/Values and Director of Finances’ systems and standards into observable and teachable behavior

Essential Functions:

• The ability to speak, understand, read and write in English
• The ability to understand basic math
• The ability to comprehend and follow written and verbal direction
• The ability to comprehend and follow written and verbal direction
• The ability to analyze information found and provided
• The ability to perform essential job functions under pressure
• The ability to calculate, post, and manage accounting figures and financial records
• Maintain professionalism when working under stress
• Maintain a high degree of accuracy and attention to detail
• Proficiency in operating spreadsheets (Excel), accounting software, and MS Office
• Proficiency in customer service orientation and negotiation
• Capability to withstand exposure to high volume of business
• Flexible to work long hours and weekends as needed


 Owns and exceed/hit annual sales targets
Develops & executes strategic plans for achieving sales targets and expanding our customer base
Works closely with the Marketing Director to develop and implement a robust sales and marketing plan in support of long-term business plans
Proactively seeks out sales opportunities/client development for off-premise dining, our storefront, corporate dining, delivery services, and exclusive locations
Works with the Managing Director and principals to proactively identify market segments to pursue
Collaborates with the Culinary Director to explore menus and themes to enhance sales
Builds a Sales Team to excel in the various business segments
Conducts weekly/regular meetings with Sales Team with a structured meeting agenda to ensure the effectiveness of the meetings and their outcomes and action plans
Develops and implements a sales system or software to ensure sales maximization and client development while successfully integrating with all Deborah Miller Catering & Events technology
Utilizes company software to ensure effectiveness and efficiency throughout the sales, event planning, and event execution processes
Builds and maintains good and long-lasting customer relationships
Manages client expectations and resolves complaints
Partners with customers to understand their business objectives and needs
Communicates the value proposition effectively through presentations and proposals
Understands category-specific trends and landscapes
Reports on forces that shift the strategic direction of accounts and tactical budgets
Directly manages and deploys all sales managers

Essential Functions:

The ability to speak, understand, read, and write in English
The ability to comprehend and follow written and verbal direction
The ability to understand basic math
The ability to work independently or as part of a team
The ability to lift at least 30 pounds on a regular basis
Organized approach to projects
Able to take and give direction
Ability to build positive rapport, maintain fast response times, etc.
Able to inspire others to be creative and work hard; a morale builder
Adaptable in a fast-paced and challenging work environment
Able to work nights, weekends and holidays, and a variable schedule, per the needs of the business
Flexible to work long hours as needed

Experience/Education Requirements:

• 1+ years’ experience as an Accounts Receivable and Payable Clerk, Accounts Receivable and Payable Manager, Bookkeeper or Accountant
• Bachelor’s degree in Finance, Accounting, or Business Administration is preferred, but not required