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Accounts Receivable Specialist

This meaningful role is for a dynamic Accounts Receivable Specialist who will serve as a pivotal member of the Accounting Team. The Accounts Receivable Specialist is responsible for supporting Deborah Miller Catering with the payment and accounting of all off-premise events.

Philosophy & Culture:

• Up-hold the company vision, mission, and culture
• Develop tools and practices that lead to advancement of the company culture, vision and mission among all staff
• Up-hold and maintain a positive, professional work environment for all staff and peers

Essential Functions and Responsibilities:

  • Cooperates and works together with all co-workers; including using appropriate judgment
  • Uses tactful, appropriate communications in sensitive and emotional situations
  • Follows up as appropriate with owners, managers and staff regarding issues/problems, concerns and reported complaints
  • Maintain a clean and organized workstation
  • Maintain friendly, helpful and positive attitude at all times
  • Adherence to company grooming and attire policies
  • Adherence to company, state, and country compliance standards
  • Attendance to company meetings and training seminars as required
  • Expected to uphold standards of knowledge and competency
  • Expected to abide by all standards as outlined in Handbook and policy documents
  • Expected to understand and translate Deborah Miller Catering & Events Mission/Vision/Values and Director of
  • Finances’ systems and standards into observable and teachable behavior
  • Communicate with clients regarding balance due
  • Post client payments by recording cash, checks, and credit card transactions
  • Prepare cash and check payments for bank; make copies of all check payments; totaling and recording the deposit amounts, filling out deposit slips and bundling the funds and slips; making deposits at the bank
  • Update receivables by totaling unpaid invoices
  • Verify validity of account discrepancies by obtaining and investigating information from sales and customer service departments
  • Resolve valid or authorized deductions by entering adjusting entries
  • Resolve invalid or unauthorized deductions by following pending deductions procedures
  • Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
  • Summarize receivables
    • Maintain invoice accounts
    • Coordinate monthly transfer to accounts receivable account
    • Verify totals
    • Prepare report
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
  • Protect organization’s value by keeping information confidential
  • Accomplish accounting and organization mission by completing related results as needed

Experience / Qualifications:

  • The ability to speak, understand, read and write in English
  • The ability to understand basic math
  • The ability to comprehend and follow written and verbal direction
  • The ability to comprehend and follow written and verbal direction
  • The ability to analyze information found and provided
  • The ability to perform essential job functions under pressure
  • The ability to calculate, post, and manage accounting figures and financial records
  • Maintain professionalism when working under stress
  • Maintain a high degree of accuracy and attention to detail
  • Proficiency in operating spreadsheets (Excel), accounting software, and MS Office
  • Proficiency in customer service orientation and negotiation
  • Capability to withstand exposure to high volume of business
  • Flexible to work long hours and weekends as needed

Salary Range: $60k - $70k